Careers

Diagnostics For All (DFA) is an exciting non-profit organization focused on improving global health by creating and commercializing very low cost, easy-to-use, point-of-care medical diagnostic devices for underserved populations in the developing world.  Conveniently located in Cambridge, Massachusetts, we are creating a new generation of diagnostic devices using elegantly simple paper-microfluidics technology, originally developed in the labs of Professor George Whitesides at Harvard University. DFA has received several grants to develop this technology from varied sources including the Bill & Melinda Gates Foundation, USAID, and DARPA.  Please learn more at www.dfa.org.

 

DFA is hiring for the following positions.  For a full description, please follow the links below:

 

Assistant to the CFO (CA-001)

 

 

 

 

Assistant to the CFO

 

Position Summary:

 

DFA is seeking a highly motivated full-time, exempt, Assistant to the CFO.  This is an entry level position. The Assistant will have the opportunity to work closely with members of the executive team on various financial and administrative projects. He or she will be responsible for overseeing and providing daily finance and office activities to ensure smooth operations in performing related finance tasks, administrative duties, human resource administration, and basic communication plans by performing the following, and not limited to, duties:

 

Responsibilities:

 

Finance (25%)

 

Assists the small, fast-moving Finance Department that has moved to cloud systems for AP, AR, HR, and payroll. Tasks include:

 

  •  Prepares, records, and processes accounts payable
  • Maintains vendor records including Form W-9’s in an organized, up-to-date manner
  • Communicates with vendors and service providers to ensure the accuracy of invoices and bills; requests modifications and clarifications as necessary
  • Assigns bills to specific managers for their review and approval as required
  • Completes credit applications with vendors for review and approval by the CFO as required; credit applications regularly require monitoring and follow up action
  • Assists with the preparation of semi-monthly payroll processing, including pro-rata calculations for new hires and recent departures, bonuses, and any changes in payroll debits (insurance, 401(k),etc.)
  • Reviews credit card transactions as they occur and assists with uploading credit card receipts in Bill.com for approval by project managers
  • Maintains an accurate log of check deposits
  • Facilitates the set-up of vendor e-payments
  • Assists with the preparation of semi-monthly timesheet reviews and payroll processing
  • Assists with ad hoc projects, including supporting audit activities and any other financial tasks

 

Human Resources (25%)

Performs aspects of human resources such as benefit administration, onboarding and staff departure procedures, and maintenance of related confidential files. Duties include but are not limited to:

 

    • Posts jobs on online job boards, reviews resumes, and forwards to appropriate hiring manager
    • Works with applicable Project Manager, CEO, and CFO on on-boarding new hires and coordinates staff departures
    • Prepares new hire orientation package
    • Reviews benefits and new hire paperwork with the new hire
    • Trains new hires to use the online timesheet system
    • Coordinates set-up of IT package for new personnel
    • Maintains and update the benefit matrix
    • Schedules and coordinates annual trainings such as Safety training
    • Maintains physical and electronic personnel files
    • Maintains up-to-date Labor Posters
    • Researches policy/benefit updates/changes/options with the benefits coordinator and CFO to find the best, most cost-effective policy/benefit for the organization
    • Coordinates and manages the open enrollment process
    • Administers COBRA, as necessary
    • Assists with the maintenance of employee guidelines
    • Assists with special human resource projects as they exist from time to time
    • Maintains an on-going “Office Appreciation” calendar of events throughout the year, both planned and organized and sporadic and Coordinate gifts for one year anniversaries, special employee appreciation milestones, birthdays, etc.
  •  
  • Office Administration (50%)

 

Coordinates and monitors front office to ensure daily functions are performed efficiently and accurately. Makes recommendations on improving office systems. Tasks include but are not limited to:

 

    • Assists with travel arrangements of staff
    • Maintains website, LinkedIn, Facebook
    • Screens phone calls, takes messages
    • Monitors general email accounts and forwards emails to appropriate recipient
    • Maintains clean shared spaces/equipment such as microwave, fridges
    • Maintains positive working relationship with building management, reports any problems as necessary
    • Receives and distributes mail and deliveries as necessary
    • Maintains CDA/NDA records
    • Coordinates food and other logistics for meetings as required
    • Processes all internal shipping requests; is knowledgeable of custom requirements and timetable for international shipments
    • Coordinates monthly ordering of office supplies

 

General Skills:

 

  • Detail-oriented individual with excellent organizational and time-management skills
  • Hands-on and flexible with the ability to work in a growing, dynamic startup environment
  • Computer literacy
  • Experience with Google Apps and Microsoft Office
  • Strong writing skills
  • Interpersonal skills
  • Ability to work under pressure
  • Math Aptitude

 

Qualifications and Experience:

 

  • BS/BA Degree or Equivalent experience

 

How to Apply:

 

The successful candidate will have the opportunity to join a small, passionate team developing a novel technology with the potential to positively impact millions of people in the poorest areas around the world.

 

Diagnostics For All, Inc. is an equal opportunity employer, which welcomes qualified applicants of all races, ethnicities, genders, and sexual orientations.

 

Candidates should submit a resume and cover letter to careers@dfa.org and reference CA-001 in the subject line.

 

No telephone inquiries, please.

 

 

 

 

Back To Top

Diagnostics For All is an equal opportunity employer.